What Do Managed IT Services Cost? Get a Real Starting Point in Seconds
Most IT companies make you sit through a sales call before they'll talk about price. We'd rather give you a real starting point up front. Use the calculator below to see an estimated monthly range for managed IT services from Kota Technology, based on the size and needs of your business.
Every plan is flat-rate, so once we confirm your price, you know what you'll pay each month. No surprise invoices and no hidden fees.
Managed IT Pricing Calculator
Answer three quick questions to see an estimated monthly range. No email required.
Have a specific technical need? Whatever your business runs on, we have a solution for it. We'll build it into your flat-rate plan during your intro call so there are no surprise invoices later.
This calculator provides a general estimate only. Your final flat-rate price is confirmed after a short discovery conversation and may vary based on your environment, systems and support needs.
How Managed IT Services Pricing Works
The cost of managed IT services is usually built around one of two models. We offer both, so you can choose the one that fits how your team works.
Per-User Pricing: About $90 - $300 per User, per Month
You pay one monthly rate for each employee we support, no matter how many devices they use. Per-user pricing works well when your team works across a laptop, a phone and a home computer, or when you expect headcount to change.
Per-Device Pricing: About $20 - $150 per Device, per Month
You pay a monthly rate for each workstation, laptop or server we manage. Per-device pricing is often the better fit for dental offices, clinics and front desks where several people share the same computers.
Not sure which model saves you more? We'll run the numbers both ways on your intro call.
What Affects the Cost of Managed IT Services?
Where your business lands in the range depends on a few things:
- Team size and device count. More users or devices means a higher monthly total, though larger environments often see a lower rate per user.
- Security and compliance requirements. Dental and healthcare practices that handle patient data need HIPAA-focused security, documentation and monitoring.
- Your systems. Servers, practice management software, imaging systems and line-of-business applications add complexity.
- Locations and onsite needs. Multiple offices, or a team that needs regular onsite visits, affects how we staff your support.
- The condition of your current setup. An environment that is already documented and up to date is simpler to support than one that needs cleanup.
Have a Specific Technical Need? We Have a Solution.
Every business runs a little differently. Whether you need help with dental imaging software, conference room audio and video, a new office network or a compliance project, we have a solution for it. Instead of stacking add-on fees on top of your plan, we'll scope it during your intro call and build it into one predictable flat-rate price.
Why We Publish Our Pricing
Choosing an IT partner is a big decision, and you shouldn't have to guess what it will cost. We share our ranges because we believe a good IT relationship starts with transparency. The calculator gives you a realistic ballpark. A short conversation gives you an exact number. If you're still weighing your options, see how break-fix compares to managed IT.
Managed IT Services Pricing FAQ
How much do managed IT services cost?
For most businesses we support, managed IT services cost about $90 to $300 per user per month, or $20 to $150 per device per month. Your exact price depends on your team size, systems, security needs and locations.
Is per-user or per-device pricing better?
Per-user pricing is usually better when each employee uses several devices. Per-device pricing is often the better value when staff share workstations, which is common in dental and medical offices. We can price both options for you.
Is your pricing really flat-rate?
Yes. Once we confirm your plan, you pay the same amount each month. We don't send surprise invoices for covered support.
Do you support dental and healthcare practices?
Yes. We support dental, medical and healthcare organizations across the Upper Midwest, including HIPAA-focused security and documentation and experience with dental software such as Dentrix, Eaglesoft and Dexis.
What areas do you serve?
We're based in Sioux Falls, SD, and support businesses in Sioux City, IA, Omaha, NE and across the Upper Midwest.
Why is the estimate a range instead of an exact price?
Every IT environment is different. The calculator gives you a realistic starting point, and we confirm your exact flat-rate price after a short discovery conversation.
Get Your Exact Price
Ready for a number you can plan around? Book a quick intro call or call (605) 799-1199. We'll walk through your environment, answer your questions and give you a flat-rate quote.
